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Easy Methods to Save Outlook Office 365 email as PDF Document

Office 365 is a subscription-based application by Microsoft for both Windows and Mac operating systems. It also provides email service, which many professional users use. For easy access, users usually export emails from Microsoft 365 to PDF. 

PDF (Portable Document Format) is the most commonly used file format. It is an easy and reliable way to access and exchange documents that are supportable on all platforms.

Most users face issues while converting Office mailboxes to PDF as it requires good-sounding technical knowledge. So in this article, we are going to discuss some of the methods to export Office 365 emails to PDF format. But before that, let’s elaborate on some of the reasons for the process.

Reasons to Save Outlook Office 365 Email as PDF

Here are some points to discuss, why it is beneficial to export emails from Microsoft 365 to PDF.

  • As Office 365 is a cloud-based service, it is convenient to access emails in PDF format even without an internet connection.
  • Office 365 account accounts can be attacked by viruses, leaving crucial data prone to corruption. It is preferred to save the emails as PDF files to avoid such issues.
  • PDF file format is more secure, as you can easily password-protect all your data effectively.
  • It is difficult to customize the data in Outlook Office 365, so you can easily customize all the data according to your preference in PDF format.

In the above context, we have explained a few benefits of saving Office 365 emails in PDF formats. Now, let’s discuss the manual method to save Office 365 emails as PDF files.

Manual Method to Save Emails from Office 365 Account to PDF

To manually save the Office 365 emails in PDF format, perform the following steps.

  • Open Outlook for Office 365 and login into your account.
  • Open the email that you want to save in PDF format.
  • Click on the Menu and select the Print option.
  • Now, click on the Print option on the top bar.
  • Select Save as PDF on the destination menu.
  • Then, provide the file name and click on the Save option.

Following the above mention steps, users can manually exchange O365 account as PDF. Although, it is not convenient to convert Office 365 to PDF as it has many restrictions. That is why most users prefer to use a professional Office 365 Email Backup Tool to save Outlook Office 365 email as PDF.

Advantage Of Using A Professional Software To Convert Office 365 Email to PDF

Now, let’s discuss the benefits of converting Office 365 email into PDF files by a professional method.

  • Users can securely convert office 365 emails into PDF file format in a few easy steps.
  • By using the modern approach, users can convert multiple emails at once.
  • Automated software easily removes the duplicate emails present in the mailbox.
  • Converting by professional method includes all the attachments present in the email.
  • This method is suitable for both technical and non-technical users.

The professional method is very convenient to save Outlook Office 365 email as PDF. It does not require any technical knowledge to perform the conversion. There are high chances of losing your important data while converting Office 365 emails into PDF file formats. With the help of professional software, users can exchange O365 account as PDF without the risk of losing any data. Using a professional method, users can convert multiple emails in one click, including all the attachment files. It is the most secure and reliable procedure to execute the conversion of Office 365 emails to PDF files. 


In the article, we have discussed some advantages of saving Outlook Office 365 emails to PDF file format. Briefly explained the manual method to save Office 365 emails to PDF format. Although, the manual procedure is not convenient for most users as it may lead to data loss. We have also discussed the alternate method to save Outlook 365 email as PDF. So, if you want to Save Outlook Office 365 email as PDF file format, it is highly recommended to use professional software to secure your Outlook Office 365 emails.

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